Public help
How attendance is marked and read
A teacher marks present, late, absent, or excused for a class day. The percentage counts present and late over the days that were actually marked.
Attendance in LMS is the class register for a section and a date. It is not a gate scanner, and it is not a guess filled in at the end of the month from memory if the teacher never saved that day. A mark exists only when someone with access to that section saved it. Students open Attendance and see their own row. They do not see the rest of the class. Teachers, the class incharge, academic admin, and the super admin can mark, and only for sections they are allowed to open.
The four statuses
Every saved mark is one of four words. There is no fifth status such as “left early” or “online”. If the college needs a finer note, the teacher records the closest of these four and can say the rest in person. The register itself stores only the status.
| Status | Meaning on that day | Counted in the percentage |
|---|---|---|
| Present | The student was in class when the register was taken. | Yes, as attended |
| Late | The student arrived after the register but was in the class. | Yes, as attended |
| Absent | The student was not in the class. | No. The day still counts in the total. |
| Excused | The absence was accepted as excused, for example illness told to the class teacher. | No. The day still counts in the total. The word Excused stays visible so the office can see it was not an unmarked day. |
How a day is saved
- The teacher opens Attendance and selects the section. A class incharge or subject teacher only sees sections they teach. They cannot open another incharge’s register.
- They pick the date. The mark is for the class as a whole on that date, not for one subject period. Saving again on the same date replaces the earlier mark for that student and that date. It does not stack a second attendance on top.
- Each student on the roll gets one status: present, late, absent, or excused. The roll order is the roll number, not alphabetical.
- Save writes the rows. Until Save, nothing has changed. Closing the page without saving leaves yesterday’s register as it was.
How the percentage is calculated
Look at the days that have a mark for that student. Ignore every date where the cell is empty, because the class was not marked, or that student was not on the roll yet. Call the marked days T. Call present days plus late days P. The percentage is P divided by T, rounded to the nearest whole number. A student with no marked days shows 0%, which means “nothing has been marked”, not “this student missed every day”.
A worked week
Ayesha’s section was marked Monday to Thursday. Friday was a day the teacher did not open the register, so Friday is empty for the whole class. Her marks:
| Day | Mark | In the total T? | In the attended P? |
|---|---|---|---|
| Monday | Present | Yes | Yes |
| Tuesday | Late | Yes | Yes |
| Wednesday | Absent | Yes | No |
| Thursday | Excused | Yes | No |
| Friday | Not marked | No | No |
T is 4. P is 2. The percentage is 2 ÷ 4 = 50%. If someone mistakenly treats Friday as absent, they would be reading a day the teacher never saved. If someone treats Thursday’s excuse as “not a day”, they would say 2 ÷ 3 = 67%, which is not what LMS shows. The honest reading of this campus is 50%, with Thursday still labelled Excused on the sheet so a parent can ask the class teacher about that day without pretending it was never recorded.
What a parent should check before arguing with the number
- Which dates are filled. An empty week is not a zero-attendance week.
- Whether late was used. Late still counts as attended. A student who is often late can have a high percentage. The word Late is the record of punctuality; the percentage is the record of being there.
- Whether a day says Excused or Absent. Both reduce the percentage the same way. The word is what tells you the class teacher accepted a reason.
- That a correction is a new save on that same date by a teacher of that section. A parent cannot edit the cell. Signing in as the student cannot edit it either.
Reports for the academic office use the same rule by section: present and late over all saved marks. A printed page or a screenshot does not change the stored status. If the paper in your hand disagrees with the screen, the screen is the register the next save will replace. Ask the class teacher to open that date and read the status aloud before anyone rewrites it.